Microsoft Access is a very popular and powerful database application. Many people like it for its functionality and flexibility. Users can manage large amounts of data, saving time and without having to duplicate data. Another benefit of Microsoft Access is its ability to link to other Microsoft Office applications, which can give you more control and add functionality. It might be useful for your work performance to link your Access database to an Excel spreadsheet, for example. If you want to do this, here is how you can perform it.

To get started, click on the main database window and choose the Link Tables option. You can do it another way by going to the file menu and choose Get External Data and then Link Tables. After doing the above steps, you can choose your spreadsheet. Access will ask you which worksheet you would like to select, if there are several worksheets in the Excel spreadsheet. Then you will also have to select the range you want and click Next after you are done making all the selections.

Then, Access will ask you whether you want the Access table headings be the same as spreadsheet headings. If you want the headings to be the same, then you should check the appropriate box and click the Next button.

The next step would be figuring out the name you want to give to your linked table. When you named the table, click the Finish button.

When you click on the main window of the database and select “tables”, you will be able to see your table linked to the spreadsheet. This table will have the Excel icon. If you want to view the table, double click on the icon. You can go ahead and try to change some data in the table. Even if you still have your Excel spreadsheet open, you will notice that when you change the data in the table, the spreadsheet data gets updated also. Another great thing of this Access function is that you can create queries or forms around this linked Access table and have all the data updated in the spreadsheet. You can also graph the data.

There is an option, when you don’t what to link the table to the spreadsheet, but wish to keep all the data stored in the spreadsheet and create a separate table with it. You can do it easily with running make table query.

Hopefully, this article has given you an idea of Microsoft Access power and it ability to link to Excel spreadsheet. It is only one of the benefits of Access database. You can also link your Access database to other applications like Word, Outlook, PowerPoint and others. Microsoft Access allows you to perform tasks like this easily.

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There are different objects in Microsoft Access database application and one of them is form. Forms are screens in Access, used for entering or displaying information stored in tables or used in queries. Forms can be made for reading information only, but usually they are used for typing the information in. even though there are many types of forms available now, two form types are more commonly used. They are the main form and sub form.

Only after you design your database and build relationships between tables, you can create forms. It is typical for main and sub form to model what is called one to many relationships. The main form would be responsible for one side of relationships and the sub form takes on the other sides of those relationships. For example, imagine that a customer has many orders. So, the main form would display one record of this customer and the sub form would show all the orders this customer has.

When sub forms are created in MS Access, it is typical to display them in grid format in order to show multiple records. This way it could display order 1, order2, etc. The sub form and the main form have to be linked, which is performed via primary key of the main form table and the foreign key of the sub form table. If you right click on the sub form, you will be able to see its properties such as link child and link master. The primary key will be shown in the link master and the foreign key will be at the link child property.

It is important to create relationships between tables correctly. Incorrect relationship will lead to bad functioning of the main and sub form.

You can also build multiple sub forms in Access, which are linked together, but it might get tricky. It is worth saying that deleting a record in the sub form will not change the record in the main form, if referential integrity has been enforced as well as cascading delete. But the reverse is not going to happen, so if removing record in the main form it will delete all related data in the sub form. It makes sense, because you don’t want to have any recorded orders, which have no linked customers to them. But, on the opposite, you might have a customer with no orders’ records.

MS Access sub forms are very useful for your database organization, because it helps you to show multiple records stored in the system. In the latest editions of Microsoft Access database, you can even make the color of the grid lines different, which will give your sub forms more professional look.

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And a final piece of advice – today the Internet technologies give you a really unique chance to choose what you need at the best terms which are available on the market. Funny, but most of the people don’t use this opportunity. In real life it means that you must use all the tools of today to get the information that you need.

Search Google and other search engines. Visit social networks and check the accounts that are relevant to your topic. Go to the niche forums and join the discussion. All this will help you to create a true vision of this market. Thus, giving you a real chance to make a wise and nicely balanced decision.

And also sign up to the RSS on this blog, because we will do the best to keep updating this blog with new publications about microsoft access database industry.

Most organizations need to store and maintain large amounts of various data. Many people have realized the benefits of using Microsoft Access database for storing and handling their data. MS Access is the most popular desktop database application for many reasons. It is relatively easy to use and offers a lot of functionality in entering, storing and extracting the data you need for work or personal purposes. Before using MS Access database you might consider taking special training to make the most out of the application.

So, after the data is entered into the database, it is useful to know how to extract it, when necessary. Let’s say, you want to check the sales data over a certain period of time. This kind of operation can be performed by using Microsoft Access queries.

You can learn about the work of Access database queries by looking at a possible scenario. For example, you find in an invoicing system that your office in New York needs a list of all European region sales for the current month. There are two ways to do that. One way is to make the list manually, looking through each record and writing down all information. This way is not practical in our age of technology and it will take a lot of time and effort f you have thousands of records held in your database.

More logical way would be to run a query, which will do all the hard work for you. To perform this task, you should open a query designer in your Access database and select the tables that contain the required data. Then you have to drag the necessary fields into the grid and write any required criteria for a needed field in the criteria line. According to our example, you would restrict the region to Europe. All the required data will be pulled back pretty fast, depending on the amount of information the system needs to look through in order to give you the needed result. This is how select queries work.

Access has other queries available. There are also action queries, which can be used to update, remove or add the data to the database, for example. Another kind of Access database query is called make table query. You can create a new table based on this query or another table. For example, you may wish to place all the invoice paid clients to a separate table. So, you can run the make table query to perform this, including the necessary criteria, and then create a table based on the query results.

Microsoft Access has many powerful objects and query is one of them. Making good use of Access queries will definitely show dynamic results in your work.

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And a final piece of advice – today the online technologies give you a really unique chance to choose what you need at the best terms which are available on the market. Funny, but most of the people don’t use this opportunity. In real practice it means that you should use all the tools of today to get the information that you need.

Search Google or other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and participate in the online discussion. All this will help you to build up a true vision of this market. Thus, giving you a real chance to make a smart and nicely balanced decision.

And also sign up to the RSS feed on this blog, because we will do the best to keep this blog tuned up to the day with new publications about microsoft access database industry.